How to set up your email account in Outlook

10 Oct 2024

How to set up your email account in Outlook

1.Open Outlook Mail:

• If you’re opening Outlook for the first time, you’ll see a welcome screen. Click Next.
• If you’ve used Outlook before, go to File > Add Account.

2.Add Your Priyo Email Account:

• Enter your email address and click Connect.
• If prompted, enter your password and click OK.

3.Complete Setup:

• Outlook will automatically configure your email settings. Once done, click Finish.

4.Check Your Inbox:

• Your email account should now be set up, and you can start sending and receiving emails.

I'm setting up a work Temp email account.

Open Outlook:

• If you’re opening Outlook for the first time, you’ll see a welcome screen. Click Next.
• If you’ve used Outlook before, go to File > Add Account.

Enter Your Work Email Address:

• Type in your work U-Mail email address and click Connect.

Enter Your Password:

• You might be prompted to enter your password. Do so and click OK.

Additional Settings:

• If your organization uses specific server settings, you might need to enter these manually. Click on Advanced options and check Let me set up my account manually.
• Choose the account type (e.g., Office 365, Exchange, IMAP, or POP) and enter the required server settings. Your IT department should provide these details.

Complete Setup:

• Once Outlook has configured your settings, click Finish.

Two-Factor Authentication (if applicable):

• If your organization uses two-factor authentication, you might need to complete this step. Follow the prompts to verify your identity.

Check Your Inbox:

• Your work email account should now be set up, and you can start sending and receiving emails.

What's the best way to organize my work emails in Outlook?

Use Folders and Subfolders:

• Create folders for different projects, clients, or categories.
• Use subfolders to further organize emails within each main folder.

Rules and Filters:

• Set up rules to automatically sort incoming emails into specific folders based on criteria like sender, subject, or keywords.
• Go to File > Manage Rules & Alerts to create and manage rules.

Categories and Color Coding:

• Use categories to label emails with different colors for quick identification.
• Right-click an email, select Categorize, and choose or create a category.

Flags and Reminders:

• Flag important emails for follow-up and set reminders.
• Right-click an email and select Follow Up to set a flag and reminder.

Search Folders:

• Create search folders to quickly access emails that meet certain criteria without moving them from their original location.
• Go to Folder > New Search Folder and set up your criteria.

Archive Old Emails:

• Regularly archive old emails to keep your inbox uncluttered.
• Go to File > Tools > Clean Up Old Items to set up archiving.

Focused Inbox:

• Enable Focused Inbox to separate important emails from less important ones.
• Go to View > Show Focused Inbox.

Use the To-Do Bar:

• The To-Do Bar can help you keep track of tasks, calendar events, and flagged emails.
• Go to View > To-Do Bar and select what you want to display.