How to Add a Folder in Webmail

10 Oct 2024

How to Add a Folder in Webmail

1.Log in to your Webmail account.

2.Go to Settings: Look for a gear icon or a settings option, usually located at the top right corner of the screen.

3.Navigate to Folders: In the settings menu, find and select the “Folders” option.

4.Create a Priyo Mail New Folder: Click on the plus (+) icon or a similar option to add a new folder.

5.Name Your Folder: Enter a name for your new folder and, if necessary, choose a parent folder if you want it to be a subfolder.

6.Save: Confirm and save your new folder.

Tell me more about Webmail security features.

• Spam and Phishing Filters: These filters block unwanted emails, including spam and phishing attempts, before they reach your inbox. For example, Gmail’s AI-enhanced spam filtering blocks nearly 10 million spam emails every minute¹.
• Malware Protection: Webmail services scan incoming emails for malicious attachments and links. They often use detonation capabilities to analyze and block harmful content.
• Encryption: Emails are encrypted both in transit and at rest to prevent unauthorized access. Transport Layer Security (TLS) is commonly used to secure emails during transmission.
• Two-Factor Authentication (2FA): This adds an extra layer of security by requiring a second form of verification, such as a code sent to your phone, in addition to your password.
• Account Activity Monitoring: Webmail services monitor for suspicious login attempts and unauthorized activity. They may alert you if they detect unusual behavior.
• Confidential Mode: Some services, like Gmail, offer a confidential mode that allows you to set expiration dates for emails and restrict actions like forwarding, copying, downloading, or printing.
• Safe Browsing: This feature identifies dangerous links in emails and warns you before you visit potentially harmful sites.
• Data Loss Prevention (DLP): DLP tools help prevent sensitive information from being sent outside your organization by scanning outgoing emails for confidential data.

How can I secure my Webmail account further?

Use Strong, Unique Passwords:

• Create a complex password that includes a mix of letters, numbers, and special characters. Avoid using easily guessable information like birthdays or common words.

Enable Two-Factor Authentication (2FA):

• This adds an extra layer of security by requiring a second form of verification, such as a code sent to your phone, in addition to your password².

Regularly Update Your Password:

• Change your password periodically to reduce the risk of unauthorized access¹.

Be Wary of Phishing Emails:

• Always verify the sender’s email address and avoid clicking on suspicious links or downloading attachments from unknown sources.

Use Encryption:

• Ensure your emails are encrypted both in transit and at rest. Many Webmail services offer built-in encryption, but you can also use third-party encryption tools for added security.

Keep Your Software Updated:

• Regularly update your Webmail client and any associated software to protect against vulnerabilities and security threats.

Monitor Account Activity:

• Regularly check your account activity for any suspicious logins or actions. Most Webmail services provide a way to view recent login activity.

Educate Yourself and Others:

• Stay informed about the latest email security threats and educate others who use the same Webmail service.

Use a Secure Connection:

• Always access your Webmail over a secure connection (HTTPS) to protect your data from being intercepted.

Enable Spam Filters:

• Use the spam filtering options provided by your Webmail service to reduce the risk of phishing and malware emails reaching your inbox.

Tell me more about email encryption.

How Email Encryption Works

1.Encryption Process: When you send an encrypted email, the content is converted from readable plain text into scrambled cipher text using a cryptographic key. Only the recipient with the corresponding private key can decrypt and read the email.

2.Types of Encryption:

• S/MIME (Secure/Multipurpose Internet Mail Extensions): This method uses a pair of cryptographic keys (public and private) to encrypt and sign emails. Both the sender and recipient must have S/MIME certificates.
• PGP (Pretty Good Privacy): Similar to S/MIME, PGP uses a combination of symmetric and asymmetric encryption to secure emails. It’s widely used for its flexibility and strong security.

3.Transport Layer Security (TLS): This protocol encrypts emails during transmission, ensuring that the data is secure as it travels between P-Mail email servers³.

Benefits of Email Encryption

• Confidentiality: Ensures that only the intended recipient can read the email content, protecting sensitive information from prying eyes.
• Integrity: Prevents unauthorized alterations to the email content, ensuring that the message received is exactly what was sent.
• Authentication: Verifies the identity of the sender, reducing the risk of phishing and impersonation attacks.

Popular Email Encryption Services

• ProtonMail: Offers end-to-end encryption and is known for its strong privacy features.
• Tutanota: Provides encrypted email services with a focus on security and privacy.
• Virtru: Integrates with Gmail and other email services to provide encryption and data protection.

Implementing Email Encryption

To start using email encryption, you can follow these steps:

• Choose an Encryption Method: Decide whether you want to use S/MIME, PGP, or a service like ProtonMail.
• Obtain Certificates: If using S/MIME, you’ll need to obtain and install a digital certificate.
• Configure Your Email Client: Set up your email client to use the chosen encryption method. This often involves importing certificates and configuring security settings.